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Leading Effective Meetings

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Most of us want and need more productive time in our days. When meetings are not effective, they capture that time and can even bog us down. In this video, Dr. KK Owen provides practical tips to make meetings more efficient and relevant for attendees.

Are you respecting your colleagues by running an effective meeting? Using tips from the video, what is one technique you’ll adopt to improve the meetings you lead? 

00:06
hi my name is KK Owen and I’m a
00:09
leader coach I have about 25 years
00:12
experience in leading organizations
00:14
today we’re going to talk about
00:16
effective meetings effective meetings
00:21
take a lot of planning on the part of
00:23
leaders it’s not something that you will
00:25
just want to do on the spur of the
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moment so planning is important the
00:29
first question you want to ask is is
00:31
this meeting really necessary or could I
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distribute this information in a
00:36
different way
00:37
meetings should be around collaboration
00:40
and problem solving and not just for
00:42
dispensing information we should also
00:45
notify people in advance about the
00:47
purpose of the meeting and any
00:50
information that people might need to
00:52
think before the meeting should also be
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sent in advance a couple of tips are to
00:57
start on time and end on time people
01:00
often tell us that that’s their number
01:02
one aggravation about meetings is that
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the leader doesn’t start the meeting on
01:07
time and doesn’t in the meeting on time
01:08
so solving that problem takes you a long
01:11
way toward an effective meeting you also
01:13
need to restate the purpose during the
01:16
meeting and you might need a couple of
01:18
people to do very specific jobs ascribe
01:21
to take notes a timekeeper to keep the
01:24
meeting on track so that the agenda is
01:26
covered and the time is spent well
01:29
people like input during meetings if
01:32
you’re just going to talk you should
01:33
send that out in an email so spend the
01:36
time when you have people there in true
01:38
collaboration often you want to start
01:42
with some wins if you’ve got positive
01:43
information to share that’s a great way
01:45
to start the meeting after you end on
01:48
time it’s important to send out a
01:50
follow-up within 24 hours what did we
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cover during the meeting why was it
01:55
important did we meet our purpose and
01:58
what that was and also follow up actions
02:01
that specific individuals need to take
02:03
to carry out the decisions that were
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made in the meeting I think if you’ll
02:06
follow these tips you’ll have more
02:09
effective meetings
02:10
[Music]
02:20
all right everyone good morning or it is
02:23
just 10:30 so we’re going to go ahead
02:25
and get started on time first let’s take
02:28
a look at the agenda today
02:29
our first thing is to quickly go around
02:32
and share our quick wins and then next
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we’re going to take a look at where we
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are and our order to goals and talk
02:38
about any actions that we might need to
02:39
take to ensure that we have those goals
02:41
sippin – let’s start with you do you
02:43
have any quick minutes to share yeah so
02:45
recent process improvements have cut
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down our turnaround time by 10% which i
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think is super exciting and I’m really
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I’m really excited to see where that
02:54
takes company so good that is so good
02:56
thank you
02:56
and then KK I think the training
03:00
sessions from last week would be mine
03:02
quickly they were very well received the
03:05
overall quality score was a four point
03:07
four out of five fantastic awesome okay
03:10
so it looks like we have hit our quarter
03:13
to goal for budget that’s why this is
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green you will notice that we have a
03:17
little bit of yellow for event
03:19
attendance for next month’s event we
03:21
still haven’t hit our goal of 100 and so
03:24
to make sure that we’re hitting that
03:26
goal let’s talk about a couple of
03:27
actions that we do need to take to drive
03:30
that attendance I know Ted you’re going
03:32
to be promoting the event on social
03:34
media correct and in Savannah you’re
03:38
going to be doing the email outreach
03:39
campaign to those partners that have not
03:42
yet responded or engaged and non
03:45
partners and can’t K you’re gonna be
03:47
reaching out to the partners who have
03:49
expressed interest previously but still
03:51
have not registered okay everybody does
03:56
it everybody feel comfortable with the
03:58
action plan I’m good with it but I think
04:00
we might want to rethink that campaign
04:02
analytic part I think maybe check in
04:04
analytics maybe twice a week rather than
04:06
once a week our door might get good
04:07
stuff yeah that’s a really good idea
04:09
we’re gonna go ahead and add that to the
04:10
plan that’s great anybody else have
04:14
anything okay all right well if we don’t
04:18
have anything else it is it’s 11:30
04:21
so we’re gonna go ahead and make sure we
04:22
end on time thank you Thanks

Tip

Effective meetings must be timely. Not only does this allow adequate time to accomplish the goals of the meeting, but shows those attending the meeting that their time is valued. Do you consistently make it a priority to respect the time of those you work with by starting and stopping meetings on time?

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