Leading Effective Meetings
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Most of us want and need more productive time in our days. When meetings are not effective, they capture that time and can even bog us down. In this video, Dr. KK Owen provides practical tips to make meetings more efficient and relevant for attendees.
Reflection Activity
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Reflection Activity
Are you respecting your colleagues by running an effective meeting? Using tips from the video, what is one technique you’ll adopt to improve the meetings you lead?
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00:06
hi my name is KK Owen and I’m a
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leader coach I have about 25 years
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experience in leading organizations
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today we’re going to talk about
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effective meetings effective meetings
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take a lot of planning on the part of
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leaders it’s not something that you will
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just want to do on the spur of the
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moment so planning is important the
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first question you want to ask is is
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this meeting really necessary or could I
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distribute this information in a
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different way
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meetings should be around collaboration
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and problem solving and not just for
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dispensing information we should also
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notify people in advance about the
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purpose of the meeting and any
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information that people might need to
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think before the meeting should also be
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sent in advance a couple of tips are to
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start on time and end on time people
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often tell us that that’s their number
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one aggravation about meetings is that
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the leader doesn’t start the meeting on
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time and doesn’t in the meeting on time
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so solving that problem takes you a long
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way toward an effective meeting you also
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need to restate the purpose during the
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meeting and you might need a couple of
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people to do very specific jobs ascribe
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to take notes a timekeeper to keep the
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meeting on track so that the agenda is
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covered and the time is spent well
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people like input during meetings if
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you’re just going to talk you should
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send that out in an email so spend the
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time when you have people there in true
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collaboration often you want to start
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with some wins if you’ve got positive
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information to share that’s a great way
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to start the meeting after you end on
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time it’s important to send out a
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follow-up within 24 hours what did we
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cover during the meeting why was it
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important did we meet our purpose and
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what that was and also follow up actions
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that specific individuals need to take
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to carry out the decisions that were
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made in the meeting I think if you’ll
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follow these tips you’ll have more
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effective meetings
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[Music]
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all right everyone good morning or it is
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just 10:30 so we’re going to go ahead
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and get started on time first let’s take
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a look at the agenda today
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our first thing is to quickly go around
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and share our quick wins and then next
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we’re going to take a look at where we
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are and our order to goals and talk
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about any actions that we might need to
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take to ensure that we have those goals
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sippin – let’s start with you do you
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have any quick minutes to share yeah so
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recent process improvements have cut
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down our turnaround time by 10% which i
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think is super exciting and I’m really
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I’m really excited to see where that
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takes company so good that is so good
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thank you
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and then KK I think the training
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sessions from last week would be mine
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quickly they were very well received the
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overall quality score was a four point
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four out of five fantastic awesome okay
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so it looks like we have hit our quarter
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to goal for budget that’s why this is
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green you will notice that we have a
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little bit of yellow for event
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attendance for next month’s event we
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still haven’t hit our goal of 100 and so
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to make sure that we’re hitting that
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goal let’s talk about a couple of
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actions that we do need to take to drive
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that attendance I know Ted you’re going
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to be promoting the event on social
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media correct and in Savannah you’re
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going to be doing the email outreach
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campaign to those partners that have not
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yet responded or engaged and non
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partners and can’t K you’re gonna be
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reaching out to the partners who have
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expressed interest previously but still
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have not registered okay everybody does
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it everybody feel comfortable with the
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action plan I’m good with it but I think
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we might want to rethink that campaign
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analytic part I think maybe check in
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analytics maybe twice a week rather than
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once a week our door might get good
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stuff yeah that’s a really good idea
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we’re gonna go ahead and add that to the
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plan that’s great anybody else have
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anything okay all right well if we don’t
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have anything else it is it’s 11:30
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so we’re gonna go ahead and make sure we
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end on time thank you Thanks
